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Testing, Evaluation & Research Services Testing, Evaluation & Research Services

Coordinator responsibilities

SET coordinators play an essential role in the SET process.  The extent of their responsibilities can vary from department to department.  At the barest minimum they are the individual given the authority to identify in the online SET program, which courses are, or are not, to be evaluated.  They can also make adjustments to the programmed evaluation period, which is based on the official end date of the course. We do have to stress that the evaluation period should not extend into Finals, as the students would be responding with the difficulty of the Final in mind and the expectations of what grade they will receive instead of the quality of the teaching and course material. 

The most effective Coordinators are those who have a strong grasp of the departments course structure, and different types of courses that are offerred.  Ideally, the SET Coordinator is, or works closely with, the staff person responsible for course scheduling.  

The Chair, or other individual responsible for work assignments should make the detrmination who should be the SET Coordinator and see that they are properly and fully versed on their responsibilitie.  Once determined, the Chair, or Dean should then complete the Update list of SET coordinators form under the left menu. 

Processing

  • Check A guide to online Student Evaluation of Teaching (SET) for answers to some typical questions you may have.
  • Want to see what the faculty receives in their invitation? Click on the link to View faculty online invitation.
  • If not the department course scheduler, work with that staff person to ensure accuracy and completeness in Banner and Wise before Census Day.
  • For courses that are team-taught, ensure that all instructors who should be evaluated have at least 1% responsibility in WISE. Instructors, graders, or administrators who are not to be evaluated can be assigned 0% to ensure their exclusion from evaluation.
  • Soon after Cenus Day, based on established policy, within the online SET program, "opt-out" those courses that are known to be exempt from evaluation. This is important to help with the accuracy of response rates.
  • Throughout the course of the semester, act on behalf of the chair and instructor to request changes occurring after Census Day. 

Evaluation period

  • The 2N SET committee has granted faculty access to adjust their evaluation dates as necessry for their course schedule. Coordinators should inform their faculty and share the steps for date adjustments with those faculty that may want to do it for themselves. The directions can be found on our website. See Faculty date adjustments guide. 
    • This access also gives the ability for faculty to opt-out their courses.  These two funtions are combined in the same level of access in the SET online program, however, policy does not give faculty the permission to opt-out themselves.
    • Faculty who wish to opt-out who would not automatically receive that status, can make the request to the SET Coordinator who should receive necessary authorization to do so from their chair or dean.
  • The SET coordinator can continue to adjust the evaluation period for their departmental courses upon request or need. 
  • Some faculty members may require support with these adjustments or may feel uncomfortable adjusting the evaluation period themselves, so be prepared to help those who may need it. 
  • Be sure the evaluation period does not extend past the last day of class, into finals, and the instructor has not posted grades.

Faculty engagement

  • Share the course evaluation period with faculty and advise them to share it with their students. 
  • If you have issues or questions about online SET, submit a SET Technical Support request, and a SET team member will assist you.  

Timeline

The timeline below is to help SET coordinators in processing your departmental courses for online Student Evaluation of Teaching (SET). You may also need to consult with your faculty to ensure that the appropriate courses and instructors are evaluated. 

August

  • Work with course scheduler to verify fall courses in WISE. Complete before the Census date.

September - October - November

  • Identify in the online SET program the courses to opt out
  • Make any necessary corrections in the program to evaluation period dates.

December - January

  • Work with course scheduler to verify winter courses in WISE. Complete before the Census date.

February - March

  • Identify in the online SET program the courses to opt out
  • Make any necessary corrections in the program to evaluation period dates.

April - May

  • Work with course scheduler to verify spring and summer courses in WISE before the last day to drop classes for the spring and spring/summer terms. Note this is earlier than the Census Date for spring/summer semester.
  • Identify in the online SET program the courses to opt out
  • Make any necessary corrections in the program to evaluation period dates.

June - July

  • Work with course scheduler to verify summer term courses in WISE. Complete before the Census date.
  • Identify in the online SET program the courses to opt out
  • Make any necessary corrections in the program to evaluation period dates.